Port Townsend School District

Learning through a sense of place

Business Office forms for District staff:

Expense Reimbursement

• Employee Expense Reimbursement Claims - Non-Travel [green form] - Form used to request reimbursement for non-travel related out-of-pocket expenditures
• Travel Expense Reimbursement Form [yellow form] - Form used to request reimbursement for out-of-district travel
• Employee Reimbursement Claims - Local Mileage [blue form] - E.G.: use for mileage reimbursement not associated with out of district travel
• PT Travel Expense - Meal Claim Form [pink form] - Claim form for Meal Reimbursement
• PT Travel Expense Voucher.xls - Excel form for travel reimbursement, please note the two tabs; 1st for overnight and mileage, 2nd for day travel/meals.  NOTE: if submitting electronically, submit to your supervisor who will then forward to Accounts Payable. For questions about travel reimbursement, please see the District travel policy and procedure 6213.

Purchasing Procedures

• Purchasing Instructions & Procedures

Other Business Forms

• Incident/Accident Report Form - To report any incidents/accidents in or around district property or vehicles; note that this is NOT the form used to report employee Workers Comp injuries
• Student Travel Authorization/Transportation Request (Field Trips, etc.) - All field trips must be approved by Superintendent; Board approval required for overnight trips
• Contract for Services - Non-Employee Contractual Services
• Donation Form - Use this form to relay information about a donation received to the Supt's Office
• Surplus/Disposal Process Instructions
• Surplus/Disposal Property Form - For questions about surplus property, please see the District surplus policy 6881.